frequently asked questions
What happens if it rains?
In the event of bad weather - which might include rain, strong winds, extreme heat, smoke etc - firstly we strongly encourage an indoor contingency plan.
We can absolutely set up indoors and really love the atmosphere that an indoor picnic creates.
If you need assistance with finding or deciding on a weather plan, please let us know.
For further info on our bad weather policy please see our T&Cs Fox Meets Bear Events | Policy
How do I book?
You can book by emailing us at firstname.lastname@example.org.
Can I book and pay online?
To book, please contact us at email@example.com to discuss available dates and exactly what you would like for your event.
How many hours are included in the package?
Most of our packages are for up to four hours daytime hire with the event to finish by 4pm or 6pm during daylight savings.
What if I need to cancel?
Well now that would be a shame! You can reschedule at no additional cost up to 14 days prior to your event, with all amounts paid rolled over to the new booking.
How many guests can you accommodate?
There's no picnic too big or small - we can cater anywhere from a couple to a group of 100.
Can our pets come too?
As much as we love our furry friends we're afraid we don't allow pets to play on the picnic set-up nor inside the tent.
Do I need a permit to pitch the tent in a public park?
Yes! But you won't have to worry about a thing. Just give us two weeks notice to process the approval and we'll sort this one out on your behalf. It's all part of the service!
How much space do I need to set up the tent and does it need to be pegged into the ground?
Our 4.5 bell tent requires approximately 6.5 meters round space to set up, this includes the 4.5 metres tent space plus the guy ropes.
Can I put heating in the tent?
We know Canberra can get mighty cold in our cooler months, but putting any heating inside our tents can prove dangerous and may result in burning of the tent...eek!
Are there bathroom facilities?
Most parks have bathroom facilities available to the public and we will only suggest the ones that do.
Is there electricity?
Generally there is no electricity for our set ups, however if you need access to power this can be provided at a cost. Let us know what you need and we'll make it happen!
Is there anything I need to bring?
We've got you pretty well covered, other than the drinks (and if you're BYOing food). We also provide drinks buckets, you'll just need to do is bring the ice!
Are you open all year round?
We sure are! Our peak season is September through to April, however at Fox Meets Bear we don't like to waste the winter sun so we're out and about popping up all year round.
Do you cater?
We don't provide catering at the moment, but we'll be happy to provide you with suggestions for food as well as any other services for the event you might need.
Do you travel outside of Canberra?
We sure do!
What is your COVID-19 cancellation policy?
We understand it's a difficult time to plan events at the moment and we're doing our best to be as flexible as we can. We are also very grateful for your support of our little business during this time.
If government restrictions due to COVID-19 are put in place in the ACT which prevent Fox Meets Bear from delivering your event, you will be given the option to either reschedule the event (with all amounts paid to be transferred to the new date at no extra charge) or to cancel completely and receive a full refund including deposit.